Room scheduling system
- Rooms needed to meet the demand at full use
- 5.4
- Computed on this page from the inputs below
- Hours requested per week
- 243
- Computed on this page from the inputs below
- Bookable hours per week
- 270
- Computed on this page from the inputs below
- Demand as a share of capacity, percent
- 90
- Computed on this page from the inputs below
Every figure on this page is computed from the inputs entered, by the method stated below it. Huddlevo publishes no benchmark utilisation, no no-show rate and no release rule: the rates, the targets and the rules are yours, and the defaults are a worked example to replace with your own figures.
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The figures above start from a worked example (5.4). Change any input and the answer updates as you type.
Download the Room scheduling system worked example (CSV)
This is a booking demand sheet, the arithmetic a room scheduling system should run before anyone says there are never enough rooms. Bookings requested times average length is the hours requested; rooms times bookable hours per day times working days is the capacity; requested over capacity is the demand; requested over one room's weekly hours is the rooms it would take at full use; and capacity less requested is the spare. Every figure is yours; the sheet publishes no target. Free, on the page, no account; the paid plan keeps every request, including the ones that found no room.
Hours requested against capacity
162 requests at an hour and a half is 243 hours against 270 across six rooms, 90% on the worked example. A demand figure near capacity does not mean every request fits, because requests cluster; it means the office is close to needing the next room.
Rooms needed at full use
243 hours over 45 hours a room is 5.4 rooms at full use: six rooms is enough on paper, and the effective utilization sheet says whether the no-shows are eating the difference. The sheet returns the decimal so the argument is about the tenth of a room, not a feeling.
Spare hours
270 less 243 is 27 spare hours a week, the room for a rush booking or a recurring slot. The paid plan keeps the requests that found no room, which is the demand the calendar never shows.
Room scheduling system: common questions
Is this a free room scheduling system? It is a free sheet that works what a scheduling system should report: enter requests, rooms, hours per day, working days and average length, and it works hours requested, capacity, demand, rooms needed and spare hours on the page with no account. Huddlevo Pro keeps every request and booking against the room.
How many meeting rooms does my office need? Hours requested per week over the bookable hours of one room: 5.4 on the worked example. The room count sheet on this site works the same question from headcount instead of requests; the two together are the lease answer.
What if requests exceed capacity? The sheet shows demand over 100% and negative spare hours, and the rooms-needed figure says how many more rooms it takes. Whether to add a room, shorten the default booking or release no-shows faster is the office's decision; the sheets show what each does.