Meeting management tools
- Cost of meetings per week
- $9,000
- Hours in meetings per week
- 150
- Cost per meeting
- $225
- Cost of meetings per year
- $432,000
Every figure on this page is computed from the inputs entered, by the method stated below it. Huddlevo publishes no benchmark utilisation, no no-show rate and no release rule: the rates, the targets and the rules are yours, and the defaults are a worked example to replace with your own figures.
The figures above start from a worked example ($9,000). Change any input and the answer updates as you type.
Download the Meeting management tools worked example (CSV)
This is a meeting cost sheet, the figure meeting management tools promise and an office rarely works: what the meetings cost. Meetings per week times attendees times minutes over 60 is the hours the office spends in meetings; attendees times minutes over 60 times the hourly cost is what one meeting costs; times the meetings per week is the week's cost; times the working weeks is the year's. Every figure is yours, including the hourly cost; the sheet publishes no benchmark. Free, on the page, no account; the paid plan keeps every meeting with its agenda and attendees.
Hours in meetings
40 meetings a week with five attendees for 45 minutes is 150 hours of people's time a week on the worked example, before anyone counts the room. The figure is the one to put beside the headcount.
Cost per meeting and per week
Five people for 45 minutes at $60 an hour is $225 a meeting, $9,000 a week. The hourly cost is a loaded figure from payroll, yours; the sheet applies it and publishes none.
The year
$9,000 a week over 48 working weeks is $432,000 a year. It is the number that makes an agenda worth costing before it is sent, which the agenda sheet on this site does.
Meeting management tools: common questions
Are these free meeting management tools?
It is a free sheet that works what the tools promise: enter meetings per week, attendees, minutes, the hourly cost and the working weeks, and it works hours, cost per meeting, per week and per year on the page with no account. Huddlevo Pro keeps every meeting with its agenda and actions.
How do I calculate the cost of a meeting?
Attendees times minutes over 60, times the average hourly cost: $225 for five people and 45 minutes at $60 on the worked example. The sheet publishes no benchmark hourly cost; use your own loaded figure.
Does the sheet keep the meetings?
No. The sheet works the cost on the page, free, and keeps nothing. Huddlevo Pro keeps every meeting with its room, agenda, attendees and actions, and works this sheet on the live record.
Huddlevo Pro
Keeping what you make
The sheets are free forever. Pro turns them into the record: every room with its bookable hours, every booking with whether anyone turned up, every recurring slot with its owner, every agenda with its actions and who owns them, your company name and logo on the printed sheets, no watermark, and an export when the lease renewal asks how many rooms you really use.
- Download as PDF
- No Huddlevo watermark
- Save every sheet and reopen it later
- Your company name and logo on the paperwork
- Export every booking and agenda in one go
- Booking reminders, release notices and action-due reminders emailed to the organiser
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
$39per month, whole office
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Cite or embed this figure
Meeting management tools (Cost of meetings per week): $9,000, Huddlevo, worked example.
Cite as: "Meeting management tools, Huddlevo", updated 2026-09-04, https://huddlevo.com/tools/meeting-management-tools/.