Meeting management solutions
- Cost of the meeting
- $240
- Computed on this page from the inputs below
- Meeting length, minutes
- 48
- Computed on this page from the inputs below
- Cost per agenda item
- $40
- Computed on this page from the inputs below
- Length with the buffer, minutes
- 60
- Computed on this page from the inputs below
Every figure on this page is computed from the inputs entered, by the method stated below it. Huddlevo publishes no benchmark utilisation, no no-show rate and no release rule: the rates, the targets and the rules are yours, and the defaults are a worked example to replace with your own figures.
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The figures above start from a worked example ($240). Change any input and the answer updates as you type.
Download the Meeting management solutions worked example (CSV)
This is a meeting agenda sheet, the arithmetic meeting management solutions promise and an organiser can do before sending the invite. Items times minutes per item is the meeting length; length over 60 times attendees times the hourly cost is what the meeting costs; minutes per item over 60 times attendees times the hourly cost is what each item costs; and the length plus your buffer is what the meeting will actually run to. Every figure is yours; the sheet publishes no benchmark. Free, on the page, no account; the paid plan keeps every agenda with its actions against the booking.
Length and cost
Six items at eight minutes is 48 minutes; five attendees at $60 an hour for 48 minutes is $240 on the worked example. The figure is the one to see before the invite goes out, and the paid plan shows it to the organiser as the agenda is built.
Cost per item
Eight minutes of five people at $60 is $40 an item. An item that is not worth $40 is an email; the sheet makes that a decision rather than a habit.
The buffer
A 25% buffer takes 48 minutes to 60, which is what the room should be booked for. The buffer is yours; the sheet shows the booking length any buffer implies so the room is not over-run by the next meeting's start.
Meeting management solutions: common questions
Are these free meeting management solutions? It is a free sheet that works what the solutions promise: enter agenda items, minutes per item, attendees, the hourly cost and a buffer, and it works the length, the cost, the cost per item and the booking length on the page with no account. Huddlevo Pro keeps every agenda with its actions against the booking.
How long should a meeting be? Items times minutes per item, plus the buffer you allow: 48 minutes plus 25% is 60 on the worked example. The sheet publishes no rule and works your own agenda.
Does the sheet keep the agenda? No. The sheet works the length and cost on the page, free, and keeps nothing. Huddlevo Pro keeps every agenda with its items, attendees, actions and owners against the booking, and emails the action reminders.