One product, three jobs
Meeting management software for the office that owns the rooms: measure the rooms, cut the no-shows, keep the bookings.
Meeting management software and meeting room booking software for the office manager who owns the rooms and works their numbers by hand today: utilization before and after no-shows, booking demand against capacity and the rooms it takes to meet it, the hours no-shows lose and an auto-release rule recovers, how many rooms the office needs at a target utilization, what the week's meetings cost, and what an agenda runs to in minutes and dollars.
Free for 14 days. No card needed.
- No account
- No card
- No sign-up
Huddlevo Pro is $39 per month for the whole office, billed monthly.
- 6
- free sheets on this site the answer is never behind a login
- 7
- providers' own published prices, compared in the Room Booking Software Pricing
- $39
- per month, whole office Free sheets: $0
Built for the office manager who owns the meeting rooms and works their numbers by hand, only
Measure the rooms. Cut the no-shows. Keep the bookings.
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Utilization, before and after the no-shows
Six rooms at 45 bookable hours is 270 hours a week; 90 bookings of an hour and a half is 135, 50% utilization, and at a 20% no-show rate 27 of those hours are empty rooms nobody else could book: 40% effective. The sheet shows both figures so the lease conversation starts from the real one.
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What an auto-release rule gives back
18 no-shows a week at an hour and a half is 27 room hours lost; releasing the room ten minutes after an unclaimed start gives 24 of them back, 89% of the loss. The rule is yours; the sheet works what any rule recovers, and the paid plan applies it and emails the organiser.
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Every room, booking, agenda and action filed where it belongs
Rooms with their hours, bookings with their check-ins, recurring slots with their owners and agendas with their actions file themselves against the room, so the question of how many rooms the office really uses has a year of bookings behind it. Everything exports.
Sheets
The sheets, free and open
Free, on the page, no account. Pro keeps every room, booking, recurring slot, check-in, agenda and action against the record. Nothing here is a room for hire, a video call or facilities advice.
- Free sheets Meeting management tools Work what the office's meetings cost: hours per week in meetings, cost per meeting, per week and per year, from your own attendees, minutes and hourly cost. $9,000Cost of meetings per week
- Free sheets Meeting room scheduler Work a week's room utilization from bookings and bookable hours, the hours no-shows lose and the effective utilization after them. 40Effective utilization after no-shows, percent
- Free sheets Room scheduling system Work booking demand against room capacity: hours requested, capacity, demand as a share of it, the rooms needed to meet it and the spare hours. 5.4Rooms needed to meet the demand at full use
- Free sheets Meeting management solutions Work an agenda's length and cost from items, minutes per item, attendees and their hourly cost, with a buffer for what the meeting will actually run to. $240Cost of the meeting
- Free sheets Meeting room scheduling Work the room hours no-shows lose each week and the hours an auto-release rule recovers, from your own no-show rate and release minutes. 24Room hours recovered per week by auto-release
- Free sheets Meeting rooms management Work how many meeting rooms an office needs from headcount, the share who need a room, meetings per person, length and a target utilization. 5Rooms to hold at the target utilization
Free to use. No account, no card, no sign-up.
In figures
Room Booking Software Pricing
13.9EUR
Median published figure, the middle half 9 to 36 EUR
3 sources with a published figure, read 19 October 2026.
Huddlevo Pro
$39
per month, whole office
The rooms are worked. Keeping the record is Huddlevo Pro.
The sheets are free forever. Pro turns them into the record: every room with its bookable hours, every booking with whether anyone turned up, every recurring slot with its owner, every agenda with its actions and who owns them, your company name and logo on the printed sheets, no watermark, and an export when the lease renewal asks how many rooms you really use.
- Download as PDF
- No Huddlevo watermark
- Save every sheet and reopen it later
- Your company name and logo on the paperwork
- Booking reminders, release notices and action-due reminders emailed to the organiser
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
Free for 14 days. No card needed.
Huddlevo Pro is $39 per month for the whole office, billed monthly. Billed monthly. Cancel any time from your account page. Price and renewal terms are shown before checkout.