Conference room display software is the panel outside the room: free or busy, who has it next, and a button to check in or book the next slot. The panel is only as useful as the record behind it, because the check-in on the panel is the event that separates a booking from a meeting, and the office's utilization figure depends on it. This page is about what the panel shows, what it records and what the record then works, and the free room utilization sheet on this site works the utilization before and after no-shows from the office's own numbers with no account.
What the panel shows and records
Free or busy now, the next booking and its organiser, a check-in button and a book-now button. The check-in and the ad-hoc booking are the two events the panel adds to the record; a display that shows the calendar and records nothing is a sign.
The figure the check-in makes possible
90 bookings at an hour and a half against 270 bookable hours across six rooms is 50% utilization on the calendar; at a 20% no-show rate it is 40% in reality, on the worked example from the room utilization sheet on this site. Without the check-in the second figure is a guess; with it, it is measured.
Hardware, and what this site does not sell
The panel is hardware the office buys from a display vendor; Huddlevo Pro keeps the record the panel writes to, rooms, bookings, check-ins and releases, at one flat price, and the sheets on this site work the figures from it. The charter is plain about it: no door hardware here, only the record and the arithmetic.
Questions people ask about conference room display software
What does conference room display software do?
Shows free or busy and the next booking at the door, and records the check-in and the ad-hoc booking; the record then works the utilization.
What is the effective utilisation on the worked example?
40% after a 20% no-show rate against 50% on the calendar, from the free room utilization sheet.
Does Huddlevo sell the display?
No. It keeps the record the display writes to; the panel is the office's hardware decision.